Is It Acceptable to Send a Cover Letter as an Attachment When Applying for Jobs?

When applying for jobs, whether through email or online applications, it is crucial to consider the best practices for submitting your cover letter. This article outlines the pros and cons of including a cover letter as part of the email body or as an attachment, providing clarity on what Google Search Engine Optimization (SEO) best practices recommend.

Introduction to Email and Online Application Cover Letters

Email and online application processes have become the primary channels for job seekers to submit their applications. While there is no one-size-fits-all answer, certain practices consistently emerge as best practices. This article provides guidance on the appropriate format and submission of your cover letter.

Why Send a Cover Letter as an Attachment?

Sending a cover letter as an attachment has several advantages:

Formatting Precision: Attachments allow for better formatting control, ensuring that your cover letter looks as intended, even if it contains specific fonts or styles. Separation of Content: By sending the cover letter as an attachment, you avoid clashing with the formatting of the email body. This ensures that your cover letter stands out and can be easily referenced. Streamlined Review Process: Recruiters and HR teams often need to review multiple applications. Having a separate attachment makes the review process more efficient, as they can print or save each cover letter without losing context from the main email.

Pros and Cons of Sending a Cover Letter in the Email Body

While attachments are generally the best option, there are some scenarios where sending a cover letter within the email body might be acceptable:

Better Readability in Emails: For some professions, such as those in creative industries, the formatting of the cover letter within the email might enhance its visual appeal. Branding and Print Quality: Formatting the cover letter directly into the email body allows for better alignment with the employer's brand and can serve as a standardized format that aligns with the company's email guidelines.

Conclusion and Final Recommendations

The decision to send a cover letter as an attachment or in the email body largely depends on the job and the industry. Here are some final recommendations:

For most applications, sending a cover letter as an attachment is the safer and more professional choice. Ensure Clarity: If you do decide to include the cover letter in the email body, make sure it is clearly marked and easy to differentiate from the resume or other attachments. HR Practices: Always follow the specific instructions provided by the employer or the application process.

Remember, the content of your cover letter is the most crucial aspect. It should clearly and concisely communicate how you meet the job requirements and why you are the ideal candidate for the position.

Conclusion

By adhering to these best practices, you can ensure that your application stands out and increases your chances of beingshortcode cited or contacted for an interview. Whether you send your cover letter as an attachment or in the email body, focus on presenting the content in the most professional and effective manner.