How to Request a Reference from Your Employer: A Comprehensive Guide

Applying for a new job often requires obtaining references from your current or former employer. This article aims to help you navigate this crucial step with ease and professionalism. Understanding the types of references and the process of requesting them will not only make the process smoother but also strengthen your candidacy. Let's dive into the necessary steps.

Preparing Yourself

Determine the Type of References You Need

There are different types of references, each serving a specific purpose. For most professional positions, a professional reference is the most common type. This type of reference should be someone who can verify your ability to perform the job. On the other hand, a personal reference can provide insight into your character and personal qualities. Additionally, if you have an active LinkedIn profile, a LinkedIn recommendation can also be an excellent addition to your reference list.

Before you begin your search, make a list of potential references. Consider including individuals like current or former supervisors, colleagues, teachers, professors, ministers, or even your attorney. Be sure to tailor your list to the specific position you are applying for, as different roles may require a mix of these references.

Updating Your Resume

Ensure your resume is up-to-date. This document will serve as a valuable resource for your references. Updated and accurate information can help them provide a more comprehensive and truthful reference for you. Submit your resume to each potential reference to ensure they have the most current details about your qualifications and experience.

Asking Your Referees

Ask Early

Giving your references sufficient time to prepare is crucial. Aim to ask at least two weeks before the application deadline. This allows them to review their memories of your work and provides ample time to prepare a detailed letter of recommendation if needed.

Decide How You Will Ask

There is no one-size-fits-all approach when it comes to asking for a reference. Personal in-person or telephone requests can be more effective because they establish a personal connection. However, written emails offer a lower-pressure method for the reference to consider the request. Use your best judgment and, most importantly, be respectful and professional throughout the process.

Tell Your Referees About the Position

Provide your references with the job ad and a detailed description of the position. This will help them understand the requirements of the job and better tailor their reference to match your qualifications.

Explain Why You're Asking

Raise a list of potential referees and explain how each reference aligns with the position you are applying for. For example, a former supervisor who can vouch for your leadership skills is especially valuable for a managerial position, whereas a colleague who can speak to your teamwork and collaboration is useful for a collaborative role.

Offer a Guide

Be open and straightforward about the type of reference you are seeking. Provide them with a draft or a detailed description of what you want them to highlight in their reference. This can be a simple checklist or a full draft of a recommendation letter. Include a statement like, “Given our history, I think you're the right person to talk about my abilities in these areas…”

Give Your Referees a Copy of Your Resume

Make sure your resume is current and provide a copy to your references. An updated resume is invaluable, as it ensures that your references have the most accurate and relevant information to support your application.

Follow Up

Even if you do not receive the job, maintaining a positive relationship with your references can be beneficial. Stay in touch and update them on your job search progress. A brief email, such as “I wanted to give an update about the job I applied for,” can go a long way in keeping the channels open.

Requesting a reference is a crucial but often overlooked step in the job application process. By following these guidelines and maintaining professional communication with your references, you can significantly increase your chances of success in the job market.