How to Transfer Values from Excel’s A1 on Sheet1 to Specific Cells on Sheet2 Based on Expiry Dates

This article will guide you through the process of transferring the value of cell A1 from Sheet1 to specific cells on Sheet2 in Excel based on whether the date in cell C1 (also on Sheet1) is expired. Additionally, we will explore an advanced method using array formulas without the need for VBA.

Step-by-Step Guide: Using IF and TODAY Functions

The simple yet effective way to achieve this involves the use of the IF and TODAY functions in Excel. Here’s a detailed step-by-step guide:

Check if the Date is Expired: Use the TODAY function to check if the date in cell C1 is before today’s date. This check will be the basis for transferring the value from A1 to Sheet2. Transfer the Value: If the date is expired, display the value of A1 on Sheet2. Otherwise, show an empty string. Steps to Implement: Go to Sheet2: Click on the tab for Sheet2 where you want to display the value from A1. Enter the Formula: In the appropriate cell (e.g., A1 on Sheet2), enter the following formula using Excel’s structured formula:

IF(Sheet1!C1TODAY(), Sheet1!A1, "")

Explanation

Sheet1!C1: Refers to cell C1 on Sheet1 where the expiration date is checked. TODAY: Provides the current date. IF: This function checks if the date in C1 is less than today. If the condition is true, it returns the value from A1; otherwise, it returns an empty string.

Remember: Ensure that the sheet names are adjusted if they differ from Sheet1 and Sheet2.

This formula will automatically update whenever the value in C1 changes or the date changes.

Advanced Method: Using Array Formulas and INDEXMATCH Without VBA

Without relying on VBA, you can transfer data to another cell by using clever array formulas and INDEXMATCH. This method allows complex data manipulation without the need for macros. Follow the detailed steps below:

Sample Data Setup

Assume Sheet1 contains a list of borrowers and their due dates, as shown below:

Sheet1NameTitleDue Date 1CarolBook A01/01/2023 2TrishaBook B01/07/2023 3FranklinBook C01/10/2023

Sheet2 contains multiple columns and rows where the value is transferred based on the condition met in Sheet1:

Sheet2NameDetails 1IF(ROW(COUNTA(Sheet1!$C:$C)) 100, INDEX(Sheet1!A:A, SMALL(IF(Sheet1!$E$1:$E$100 TODAY(), ROW(Sheet1!$E$1:$E$100) - ROW(Sheet1!$E$1) 1), ROW(A1)), "") 2IF(ROW(COUNTA(Sheet1!$C:$C)) 100, INDEX(Sheet1!C:C, SMALL(IF(Sheet1!$E$1:$E$100 TODAY(), ROW(Sheet1!$E$1:$E$100) - ROW(Sheet1!$E$1) 1), ROW(A1)), "") 3

Explanation

The formulas are constructed to transfer values from specific cells in Sheet1 to Sheet2 based on the condition:

Array Formulas (CTRLSHIFTENTER): These formulas need to be entered using the combination of Ctrl Shift Enter because they operate on arrays rather than a single cell value. ROWCOUNTASheet1!A:A: Counts the number of cells in the range until 100 rows. This is necessary to handle the conditions within the array. IF(Sheet1!$E$1:$E$100 TODAY(), ROW(Sheet1!$E$1:$E$100) - ROW(Sheet1!$E$1) 1): This condition checks if the due date is expired (prior to today) and assigns the row numbers. SMALL(... ROW(... (A1): The SMALL function evaluates the array of row numbers that meet the condition, starting from the smallest row number.

Note: In Excel, the multiple rows and columns should be calculated to ensure the correct values are transferred.

Conclusion

By following these steps, you can effectively transfer values from Sheet1 to Sheet2 based on specific conditions, using both simple IF and TODAY functions and more advanced array formulas with INDEXMATCH. This ensures your data is up-to-date and accurate without the need for VBA scripts.